Automation is Creating More Time, More Resources

  • Posted by: Kenneth Ogada
  • Category: Blog

Automation has become an integral part of our modern world, and for good reason. It is revolutionizing the way we live and work. From streamlining processes to increasing productivity, automation offers numerous benefits, especially in terms of saving time and optimizing resources.

Understanding automation in the modern world

“The first rule of any technology used in a business is that automation applied to an efficient operation will magnify the efficiency. The second is that automation applied to an inefficient operation will magnify the inefficiency.”

– Bill Gates

Automation, in essence, is the process of using technology and software to perform tasks with minimal human intervention. It’s about streamlining processes, reducing manual labor, and enhancing overall efficiency. However, the real power of automation lies not just in its ability to perform tasks but in how it interacts with the existing operation.

Let’s start with the first part of Bill Gates’ statement.

When automation is introduced into an already efficient operation, it acts as a force multiplier. It takes the efficiency that’s already in place and amplifies it. Here’s how:

  1. Speed and Accuracy: Automated systems execute tasks with unmatched speed and precision. Repetitive, time-consuming tasks that might take hours or days for a human to complete can be done in a matter of minutes.
  2. Consistency: Machines don’t get tired, bored, or distracted. They follow a set of rules consistently, ensuring that the quality of work remains high.
  3. Resource Allocation: Automation frees up human resources to focus on more complex, creative, and value-added tasks. This can lead to increased innovation and growth.

Now, let’s consider the second part of the quote.

When automation is applied to an inefficient operation, it can have the opposite effect. It accentuates the inefficiencies that already exist:

  1. Wasted Resources: Automating a flawed process means that you’re simply automating the waste. You’ll still have an inefficient system; it’ll just be inefficient at a faster rate.
  2. Data Errors: If your data and processes are flawed, automation will carry out those flawed processes faster, potentially leading to critical errors.
  3. Resistance to Change: Inefficient operations might resist automation, leading to resistance and friction among employees.

In essence, the impact of automation in a business context hinges on the efficiency of the operation it’s applied to. It’s not a magic wand that can instantly fix underlying issues. Instead, it’s a powerful tool that can either elevate an already efficient operation to new heights or highlight the shortcomings of an inefficient one.

Automation is Rising in Popularity and Purpose in Banking.

That means, if you’re a technical expert, an executive or employee of any financial institution, it’s important to learn how critical automation is. It helps you optimize resource allocation. Instead of spending valuable time and energy on manual processes, you can let technology handle the heavy lifting. By automating tasks like data entry or loan origination and processing, just to say the least, you can allocate your resources more efficiently towards tasks that require human expertise.

It’s like having a team of tireless robots who never need coffee breaks.

Automation as an Alternative to Manual Processes

Automating repetitive tasks brings a multitude of benefits.

It not only saves time but also reduces the risk of human error. Imagine never having to worry about forgetting to send that important follow-up email or making a costly data entry mistake. Automation ensures consistency and accuracy, allowing you to focus on tasks that require your unique skills and creativity.

Many financial institutions are now opting for Automation as an alternative to manual processes for reasons including, but not limited to:

  • Performing repetitive tasks with high speed and accuracy in order to reduce the chances of human errors. Even a small mistake can lead to significant financial losses or regulatory issues.
  • Cost savings by reducing the need for manual labor.
  • Dealing with large volumes of data from multiple sources.
  • Accommodating higher workloads without a proportional increase in human resources.
  • Ensuring that all necessary compliance steps are consistently followed and documented.
  • Improving risk management by providing real-time monitoring and alerts to quickly identify and address potential issues, reducing exposure to risk.
  • Reducing processing times for transactions and requests to enhance the customer experience
  • Gaining a competitive edge by offering faster and more efficient services.
  • Analyzing large datasets more effectively than manual methods to extract valuable insights and make proper decisions.

A Typical Example of a Bank that has Successfully Automated its Banking Processes

Bank X (chose to remain anonymous), one of the largest and most prominent banks in Kenya, has heavily invested in automation technologies and digital transformation to enhance its operations. Here are some key areas of automation and the benefits they have realized:

1. Loan Origination and Approval:

    • Automated Underwriting: The bank employs automated underwriting systems that analyze loan applications, credit scores, and financial data to make lending decisions.
    • Benefit: This speeds up the loan approval process, provides consistent evaluations, and reduces the time and resources required for manual underwriting.

2. Risk Management:

      • Fraud Detection: Bank X uses automation for real-time fraud detection, flagging suspicious transactions based on predefined patterns and anomalies.
      • Benefit: Enhanced security, reduced fraud losses, and improved customer trust in the bank’s services.

3. Data Analytics and Insights:

        • Advanced Analytics: The bank utilizes automation in data analytics to gain insights into customer behavior, market trends, and risk assessment.
        • Benefit: Better decision-making, customized product offerings, and more targeted marketing campaigns.

4. Compliance and Regulatory Reporting:

    • Automated Compliance Checks: The bank uses automated systems to monitor transactions and ensure compliance with complex financial regulations.
    • Benefit: Reduced risk of regulatory penalties, improved audit trails, and streamlined compliance processes.

5. Online and Mobile Banking:

    • Digital Self-Service: Bank X offers a range of self-service options through its mobile app and online banking platform, allowing customers to perform tasks like account management, etc.
    • Benefit: Enhanced customer convenience, reduced branch traffic, and cost savings in traditional banking services.

As a result of these automation efforts, the bank has reported improved operational efficiency, cost savings, enhanced customer experience, and a more agile response to market dynamics.

The bank has now positioned itself to thrive in the digital age of banking while maintaining a strong commitment to security and customer service.

Exploring Common Banking Processes to Automate

There are several key banking processes ripe for automation, uncovering opportunities to enhance efficiency and customer service. Here are some of them:

Customer Onboarding and Account Opening

Source: Canva

You can streamline the entire process of customer onboarding, reducing manual data entry while ensuring compliance and enhancing customer experiences. But most of all, you can automate to minimize errors and speed up the account activation process. Ultimately, what you see is increased efficiency and convenience for your activities and the institution overall.

Transaction Processing

Transaction processing is where individual tasks or transactions are processed one at a time, with each transaction being treated as a discrete unit of work. Here, you can automate tasks such as data entry, validation, reconciliation, etc., reducing manual errors, enhancing speed, and ensuring compliance with regulatory requirements.

Loan Origination and Processing

Is it possible to automate loan origination and processing? Yes, by digitizing application forms and other processes, which reduces paperwork and manual data entry. Automated workflows can route applications for credit checks, risk assessments, and document verification, speeding up decision-making. Moreover, credit scoring algorithms can analyze applicant data to determine eligibility and loan terms efficiently.

Overall, loan origination and processing automation helps you reduce operational costs, increase efficiency, and provide borrowers with a more convenient and expedited lending experience.

Fraud Detection and Prevention

Source: Canva

You can automate fraud detection and prevention by deploying advanced machine learning algorithms and artificial intelligence systems that continuously analyze vast amounts of transactional data in real time. These systems can detect on your behalf, unusual patterns or anomalies that may indicate fraudulent activity, such as unusual spending patterns, etc.

Read about our recent blog highlighting fraud detection and prevention in mobile banking

Automated systems can also utilize historical data to create predictive models that assess the likelihood of fraudulent behavior and trigger alerts or actions when suspicious activity is identified.

Account Reconciliation

Source: Canva

You can automate account reconciliation by implementing a reconciliation solution that automatically matches and compares financial data across different accounts, statements, or systems, identifying discrepancies and ensuring accuracy.

Such a solution uses an algorithm to reconcile transactions, automatically flagging and categorizing discrepancies for further investigation. It can also integrate with your bank’s financial systems to update data in real time, reducing manual data entry and errors.

Thus, automating account reconciliation enables you to schedule regular reconciliation processes, ensuring that accounts remain consistently balanced.

Compliance and Regulatory Reporting

Compliance and regulatory reporting can be automated by utilizing a specialized software that collects, validates, and analyzes financial data in adherence to regulatory requirements. This system can automatically extract relevant data from various sources, apply predefined compliance rules, and generate accurate reports in real time or on a scheduled basis.

Choosing the Right Banking Process to Automate?

We’re in an ever-evolving landscape of banking where automating banking processes has become paramount for banks, saccos and microfinance banks seeking to stay competitive and meet the growing demands of their customers.

However, with a plethora of banking processes potentially suitable for automation, a critical dilemma arises: choosing where to invest resources and technology to maximize efficiency, minimize risks, and ensure a seamless transition to an automated banking environment.

Remember, the true potential of automation is realized when it’s integrated thoughtfully into a well-structured and efficient business model.

Getting Started with Automation in Your Financial Institution

Take the first step to introduce automation into your financial institution. Automation is a powerful tool and can have a remarkable impact on your institution’s operations, allowing you and the institution overall to become more efficient and productive.

If you believe your financial institution is facing increasingly competitive markets, automation is the only thing that can bring significant advantages and pave the way for long-term success.

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